Meeting Minutes - 

July 19, 2009

Unity-Payson Football Parents Meeting

July 19^th, 2009

Cathy informed the group that she has opened an account at First Bankers Trust for this group.  There was a $1,480.83 initial deposit put into the account.  Kelly Zanger is the approved Payson signer, Cathy Wittler is the Unity signer, and Debbie Dodd is the Treasurer for the group.  We were given some temporary checks and both signers will have a debit card.  There is also $100 in a petty cash box, Mary Cramm turned in $157 and Kelly Zanger has $19. Mary purchased prizes for football toss.  Receipts were received.

The tunnel was ordered by Seth Klusmeyer using funds from the athletic club earmarked for football and should be in next week.  Cathy found out that we still have around $1500 in that account.  Kelly and Hilary will do the stenciling on the tunnel, but need plastic cardboard.  Hilary will check into getting.

Matt Woodworth was not present but left information on the Adams County Fair.  We can get a spot by the teen dance for our snow cone machine and football toss.   Cost is as follows:  Booth site $250, garbage pickup $70, electric $35, water $40, and insurance $150.  The fair starts Thursday July 30^th and runs through Wednesday Aug 5^rd.  We also will have a booth set up inside one of the buildings for our raffle tickets and other items to sell.  Both these will need to be manned and everyone needs to sign up for their work schedule.  A signup sheet is at school during football practices.

Cheerleaders can help at this also.

Chris Huckstep reported on the Lorraine festival to be held Aug 8^th.  We will have a booth set up to sell snow cones and have a dunking booth.  You need to contact Chris to sign up to work.

Kelly Zanger reported on information on the Payson Old Settler’s.  This will be held Friday Aug 7^th and Saturday Aug 8^th.  We will be selling raffle tickets and doing some small games that she is putting together.  Raffle items include a 32” flat screen HD TV and a WII.  She is still working on getting a laptop computer.  Prices will be $2 each or 3 for $5.  We discussed whether the boys would participate in the parade, their choice was no, but Coach Asbury would like them to be in it.  All boys need to contact Kelly to sign up to work here.  We realize that it is the same time as the Lorraine festival, so all football guys will need to help at one or the other (or both?).

We found out that during our second home game on Sept 18^th, the school is recognizing the 1989 football team.  It is their 20 year reunion and this team only lost one game all season.  We will try to do something around this.

Cathy reported that she had talked to County Market about doing the car wash there and available dates.  At this time the only dates left are 8/15, 8/22, 9/19, & 9/26.  The group decided to cancel for this year and wait until next summer to do this fundraiser. 

Debbie Dodd reported on information on blankets and hats.  Landmark will do the fleece blankets for $10.75 each, the waterproof backed blankets for $14.75 each, hats for $6-9 each.  There would be a one-time $50 set-up charge.  They could have items available in two weeks but we must pay for them at time of pickup.  Ted’s shirt shack would do the fleece blankets in a case for $22-23 each and hats for $12-15 each.  We would not have to pay for these immediately.  We also discussed what logo to use and would like to use the one on the website using the rearing horse instead of the running horse.  Cathy will get this approved with Mr. Dorothy.  The group decided to do order forms instead, sell ahead of time and try to have delivered for the first home game on Sept 4^th.  Debbie will put together a form and send to Cathy and Angie.  These will also be put out on the website.  We will be selling blankets, hats, shirts both short and long sleeve, and sweatshirts.

The helmet signs were brought up again as no resolution was made last month.  These will be put on hold again until we see what type of fence is to be put up around the football field.  The current fence was taken down when the new lights were put up. 

The bells were also revisited as we did not discuss last month.  Cost is $14 per dozen with a min. 6 dz order.  They will already be painted maroon.  We will sell them for $2 each.  It was decided to hand these out to all who will be participating (kids) in the cheer camp.  Angie Walsh is to make stickers to put on the bells.

The group would like to purchase duffel bags for the football team.  These will be property of the team not individual players, so will be reused each year.  We would like to get 40 bags and put luggage tags or numbers on them for identification.  We will continue to raise funds towards this purchase.  Debbie Dodd will call Ted’s Shirt Shack and Landmark for prices.  These were purchased two years ago from Ted’s.

Cathy brought a helmet in to display the names that can be added to the back.  For 30 helmets the cost would be around $50.  The group approved this expense pending approval from Coach Asbury.  Cathy will talk to him.

Reminders –
        All families need to get signed up for game meals. We need three for each meal.  Cathy has sign up form.  If by the first game, you have not signed up for two games, then your date to work will be filled in for you.

        Everyone needs to start stockpiling Gatorade to turn in to the coaches.
        Physicals must be turned in by August 12^th or you will not be able to participate in practices.  QMG and Advance Physical Therapy are both having a sports physical day on Aug 5^th.  You need to schedule an appt, no walk-ins allowed.

Angie Walsh is trying to put together a listing of emails and preferred phone numbers for all players parents.  If you have not seen this, please get a hold of her or Cathy.  This will help in getting information out to parents quickly.

This will be the last week of evening practices.  Weights will be done next week, and practice officially starts the 12^th.

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Last updated: July 30, 2009.